Administrative Assistant II

Posted 10 days 19 hours ago by ICONMA

Permanent
Not Specified
Administration Jobs
California, Santa Clara, United States, 95053
Job Description

Location: Santa Clara, CA

Duration: 12 Months

Description:

Requires proficiency in two to three vendor software programs. Provides support to one or two department managers and their staffs. Duties may include word processing, editing existing documents, keying information into existing templates, database upkeep. Previous clerical experience is necessary. Moderate to minimal supervision is provided.

Position 1

15% - Admin assistance for Director of Training

- Expense reports

- Calendar invites

- Office supply ordering

- Misc projects

85%

- Proctoring program - honorarium payments, tracking within smart sheets, communication with sales and faculty if travel is necessary, confirm wit Contract Hub if there is a valid contract.

- Distance proctoring program - Assist with launch and coordination of this project if needed.

- MC Faculty and Site tracking - maintain training contract smart sheet for both faculty and site agreements. Work with business owner and Contract Hub specialist to ensure that we renew or indicate agreements with Faculty and Sites. Until project harmony has been launched.

- Assist with MitraClip courses - Sourcing hotels and arranging payments

- Misc items - reimbursement and honorarium payments, PO requests



Job Requirements:

Position 2


45%


- Route content (slides decks) into Windchill program for all of Training. Will train (new routing application)



30%


- Proctoring program - honorarium payments, tracking within smart sheets, communication with sales and faculty if travel is necessary, confirm wit Contract Hub if there is a valid contract.


- Distance proctoring program - Assist with launch and coordination of this project if needed.


- Assist with MitraClip courses - Sourcing hotels and arranging payments


- Misc items - reimbursement and honorarium payments, PO requests



25% Data Entry


- Q4 data entry project for LMS system



As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.





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