Chapter Support Coordinator

Posted 13 days 19 hours ago by CareersUSA Inc.

Not Specified
Administration Jobs
Pennsylvania, Exton, United States, 19341
Job Description

CareersUSA, a leader in the staffing industry with over 39 years of experience, has another job opportunity for you:

Our Client is seeking a Chapter Support Coordinator in Exton, PA 19341

This is a full-time, temp-to-hire position. Work 40 hours per week, Monday through Friday from 8:00 AM to 5:00 PM.

Job Description:

  • Serve as the primary point of contact for volunteer chapter leaders, answering questions and addressing policy issues
  • Record receipt of reports in chapter Access database and compliance matrix
  • Follow up with chapter leader if not complete. File reports in appropriate chapter folders. Send email confirmation for each received. Update Chapter-related items in database as necessary
  • Update chapter leader lists in database as submitted by the chapters
  • Maintain and communicate all materials to chapter secretaries, including chapter secretary handbook, chapter secretary primer, chapter secretary PowerPoint, welcome letter to new secretaries and quarterly emails to all chapter secretaries
  • Send each chapter board their compliance and awards matrix in April, June, August, October, December and February and/or upon request
  • Send congratulations email when a chapter achieves compliance status
  • Maintain chapter events calendar, registrations and attendance. Record speaker, topic, etc. in iMIS for each meeting. Set-up electronic attendance taking in both iMIS and WCW. Email chapter attendance takers necessary information. Manually add attendees not in WCW and close out the event
  • Other Chapter support work as required by Supervisor

Job Requirements:


  • High School Degree or Equivalent (GED)
  • Associate's Degree in administration or related field is highly preferred
  • Minimum 2 years' work experience as an administrative assistant, secretary or office assistant/manager
  • Experience working with volunteers preferred
  • Experience with virtual meeting platforms
  • Proficient computer skills including Microsoft Office (Word, Excel, Access, PowerPoint and Outlook), QuickBooks, iMIS, learning management systems

Contact Information:

  • CareersUSA - Exton
  • Ph:
  • E-mail:
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