Head of Procurement

Posted 10 days 10 hours ago by NPAworldwide Recruitment Network

Permanent
Not Specified
University and College Jobs
Not Specified, Indonesia
Job Description
Why a Great Opportunity This position provides support to the CFO in providing continuous leadership and guidance in matters relating to the procurement & logistics operation of the Company. Additional responsibilities include staffing, training, scheduling of employees; planning, organizing, directing and coordinating inter and intra department activities to ensure efficient Procurement Operations. The Head of Procurement works closely with various departments in sourcing products, supplies, materials and equipment; negotiates the most cost-effective purchases according to the specifications; gives advices to department heads on new trend of products and supplies; manages inventory control to meet departments' needs; and supervises the operation and all colleagues in the Purchasing and Storeroom. Job Description Major Responsibility: Manage and enhance procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency; meet regularly with respective departments regarding procurement for their understanding and/or recommendations to enhance policies, procedures and develop, communicate and implement new/revised policies, procedures and programs as needed. Develop a centralized procurement program that adds value and efficiency to the organization; Process purchase orders; develops bids and proposals; and reconcile any invoice discrepancies. Prepare and analyze proposals and determine appropriate elections of suppliers based on the company standards and expectations. Negotiate cost effective purchases for all supplies and services, while meeting all Company guidelines and quality specifications. Examine and review proposed products and services to determine compliance with departmental specifications or standards, suggest substitute items when beneficial. Analyze market conditions in relation to recent, current and anticipated purchases. Review of vendor/contractor history to determine that they are capable of producing the goods and services required. Review the requests and specifications recommended by department heads to determine whether quality level described is appropriate for intended use and whether specifications are cost effective. Standardize items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing. Analyze trade journals, catalogues, directories and other technical material with respect to market and price conditions. Initiate and implement research of new products and technologies to reduce procurement costs and to improve the quality of goods and services purchased. Conduct monthly/quarterly inventories. Review stock inventory levels and purchase patterns to maximize purchase dollars. To review and re-negotiate source annual contract. Other duties as assigned. Administration Oversee contract development and administration. Prepare necessary purchasing documents in accordance with procurement requirements. Check and approve purchase orders prior to review by CFO and CEO. Maintain library of resource materials. Prepare/Update all records, log books, journals, involving purchasing standards and procedures. Provide accounting staff with required approved documentation, so that procurement of materials and services may be placed, shipped, and paid in a timely fashion. General management: Serve as the primary contact for procurement related questions, training, policy and procedure interpretation and alignment by all departments. Develop and implement procurement-related training programs for the procurement team and organization. Develop specific departmental goals and plans. Communicate departmental status to CFO on a determined periodical basis. Promote and maintain effective communication and interactions with all departments. Prepare and distribute all departmental reports. Continually strive to create a more professional, effective, and productive department. Develop, communicate and administer procurement team performance and development plans and appraisals. Qualifications Bachelors degree from reputable university with major in Business, Logistics, Supply Chain Management, Engineering, Economics, Applied Science, or a Related Field Minimum five years relevant experience in Procurement operations Excellent Written and Oral Communication Skills Data Analysis, Superior Organisational Skills, Good Business Instincts, Mathematics Skills, Good Negotiator, Financial Analysis Skills, Understanding of Supply Chain Management Procedures, Logistics Skills, Strategic Planning Abilities. Knowledge of Supply Management Software (Database Management, Inventory Management, and Enterprise Resource Planning, and General Office Programs Familiar with importation processes. Strong Level of Proficiency in Excel Prioritization skills necessary to meet deadlines Effective management, leadership,organizational and communications skills Able to work concentrated and effective under pressure. Possess a friendly, energized and outgoing personality, Good at Networking Proficient in written and spoken Indonesia and English. Strong Team Player, enthusiastic to learn and accomplish the Finance Department & Company Overall Goals.
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