Head of Procurement

Posted 10 days 9 hours ago by NPAworldwide Recruitment Network

Permanent
Not Specified
University and College Jobs
Not Specified, Indonesia
Job Description
Why a Great Opportunity

This position provides support to the CFO in providing continuous leadership and guidance in matters relating to the procurement & logistics operation of the Company. Additional responsibilities include staffing, training, scheduling of employees; planning, organizing, directing and coordinating inter and intra department activities to ensure efficient Procurement Operations.

The Head of Procurement works closely with various departments in sourcing products, supplies, materials and equipment; negotiates the most cost-effective purchases according to the specifications; gives advices to department heads on new trend of products and supplies; manages inventory control to meet departments' needs; and supervises the operation and all colleagues in the Purchasing and Storeroom.


Job Description

Major Responsibility:

  • Manage and enhance procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency; meet regularly with respective departments regarding procurement for their understanding and/or recommendations to enhance policies, procedures and develop, communicate and implement new/revised policies, procedures and programs as needed.
  • Develop a centralized procurement program that adds value and efficiency to the organization;
  • Process purchase orders; develops bids and proposals; and reconcile any invoice discrepancies.
  • Prepare and analyze proposals and determine appropriate elections of suppliers based on the company standards and expectations.
  • Negotiate cost effective purchases for all supplies and services, while meeting all Company guidelines and quality specifications.
  • Examine and review proposed products and services to determine compliance with departmental specifications or standards, suggest substitute items when beneficial.
  • Analyze market conditions in relation to recent, current and anticipated purchases.
  • Review of vendor/contractor history to determine that they are capable of producing the goods and services required.
  • Review the requests and specifications recommended by department heads to determine whether quality level described is appropriate for intended use and whether specifications are cost effective.
  • Standardize items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing.
  • Analyze trade journals, catalogues, directories and other technical material with respect to market and price conditions.
  • Initiate and implement research of new products and technologies to reduce procurement costs and to improve the quality of goods and services purchased.
  • Conduct monthly/quarterly inventories.
  • Review stock inventory levels and purchase patterns to maximize purchase dollars.
  • To review and re-negotiate source annual contract.
  • Other duties as assigned.

Administration

  • Oversee contract development and administration.
  • Prepare necessary purchasing documents in accordance with procurement requirements.
  • Check and approve purchase orders prior to review by CFO and CEO.
  • Maintain library of resource materials.
  • Prepare/Update all records, log books, journals, involving purchasing standards and procedures.
  • Provide accounting staff with required approved documentation, so that procurement of materials and services may be placed, shipped, and paid in a timely fashion.

General management:

  • Serve as the primary contact for procurement related questions, training, policy and procedure interpretation and alignment by all departments.
  • Develop and implement procurement-related training programs for the procurement team and organization.
  • Develop specific departmental goals and plans.
  • Communicate departmental status to CFO on a determined periodical basis.
  • Promote and maintain effective communication and interactions with all departments.
  • Prepare and distribute all departmental reports.
  • Continually strive to create a more professional, effective, and productive department.
  • Develop, communicate and administer procurement team performance and development plans and appraisals.

Qualifications
  • Bachelors degree from reputable university with major in Business, Logistics, Supply Chain Management, Engineering, Economics, Applied Science, or a Related Field
  • Minimum five years relevant experience in Procurement operations
  • Excellent Written and Oral Communication Skills
  • Data Analysis, Superior Organisational Skills, Good Business Instincts, Mathematics Skills, Good Negotiator, Financial Analysis Skills, Understanding of Supply Chain Management Procedures, Logistics Skills, Strategic Planning Abilities.
  • Knowledge of Supply Management Software (Database Management, Inventory Management, and Enterprise Resource Planning, and General Office Programs
  • Familiar with importation processes.
  • Strong Level of Proficiency in Excel
  • Prioritization skills necessary to meet deadlines
  • Effective management, leadership,organizational and communications skills
  • Able to work concentrated and effective under pressure.
  • Possess a friendly, energized and outgoing personality, Good at Networking
  • Proficient in written and spoken Indonesia and English.
  • Strong Team Player, enthusiastic to learn and accomplish the Finance Department & Company Overall Goals.
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